To Clerks and PYM reps of Monthly Meetings of Pacific Yearly Meeting

Re: Scholarships from PYM Assistance Fund, 2008

Dear Friends:

Please duplicate and share with your meeting/worship group.

The Annual Session for PYM will be at Walker Creek Ranch July 28 through August 2. PYM’s Special Funds Subcommittee invites applications for scholarships from the Attendance Assistance Fund.

Here’s what each prospective applicant needs to do:

1. Send in your registration form to the conference managers with the note that scholarship assistance has been applied for before June 30 to avoid penalties for late registration.

2. Fill out the Scholarship Application Form and submit to your local monthly meeting by June 1.

3. You state how much you think you can pay yourself, the monthly meeting decides how much they can contribute from their scholarship funds, and then, if necessary, the form is sent on to the PYM Scholarship Assistance Fund by June 30.

4. You are not required to participate as a teacher in the children’s program or as a Junior Yearly Meeting friendly-adult-presence; but working in those programs is another way to pay part of the costs of attending yearly meeting (and of having a wonderful experience too.)

Please note that each application is to come through a Monthly Meeting.

The Assistance Fund is intended as a supplement to what individual Friends and their monthly meetings can provide. These funds are limited. We would like to be able to respond to all applicants, but our experience has been that requests exceed the funds available. Thus we expect to work with a general limit of $125 for individual scholarships and $300 for families, with possible exceptions in special circumstances. We expect that your monthly meeting will provide at least half of the funds needed.

Scholarship money will not be allocated to cover late registration fees, which are imposed if your registration is not postmarked to the registrar by June 30. Your scholarship application and your registration form are processed separately.

For those who have no monthly meeting affiliation, or who have other special circumstances, you may mail the application directly to me, along with an explanation of your situation.

Scholarships are on a first-come, first-served basis. We would love to help you attend, but if you delay we may not be able to help! We welcome your participation in PYM and look forward to seeing you there.

Sincerely,

Jean Lester

666 Lombardy Place

San Marino, CA 91108

(626) 577-1691

jlester@socal.rr.com

SCHOLARSHIP APPLICATION FOR PACIFIC YEARLY MEETING

July 28 to August 2, 2007, at Walker Creek Ranch

(click here for a Word version of the Application)

Note: This is not a registration form for Yearly Meeting. Get that from your Monthly Meeting or Worship Group or online at www.pacificyearlymeeting.org. Send in your registration to the conference managers, with the amount you are able to pay, before June 30, to avoid late registration penalties. Your Monthly Meeting must turn in this scholarship application to PYM no later than June 30. Your Monthly Meeting’s deadline for receipt of this application is earlier than that (check with your Monthly Meeting).

Name: ________________________________________________________

Mailing Address: ________________________________________________

________________________________________________

Phone(s) _____________________________________________________

Email ___________________________________

Meeting or Worship Group: _______________________________________

Instructions to applicant:

1. Use the PYM registration form to calculate the total cost for you to attend the annual session and pay in full your portion (the amount on Line 2 below), less any expected work stipend.

$______________

2. Indicate the amount that you plan to pay. (This may include stipends you expect to receive for work at the session.)

$______________

3. Amount you are requesting (Line 1 minus Line 2)

$______________

4. Give this request to your Monthly Meeting’s Ministry & Oversight

Committee (or other designated committee).

Instructions to Meeting M&O (or other designated committee)

5. Please consider the above request and enter the amount your Meeting will contribute. Notify the applicant of the amount your Meeting will be providing.

$_____________

6. If you covered the entire request, you need not send this form to PYM. If you have not, how much are you requesting from PYM? (Line 3 minus Line 5)

$_____________

Scholarship form for adult, teen, or family is mailed to: Jean Lester

666 Lombardy Place, San Marino, CA 91108

Young Friends scholarship form is mailed to:

Co-Clerk: Anna-Lisa Chacon

1237 Roderiguez Street #C

Santa Cruz, CA 95062

snozberris@hotmail.com

Check is mailed to:

The Conference Managers, TCM
PO Box 7276
Bismarck, ND 58507-7276

1-888-310-8900

Note on the “memo” line whom the scholarship is for. If several members of your meeting are receiving scholarships from you, write just one check and send a note of how much is to be allocated to which Friend.

Do not send checks with the scholarship application form!

If you have no Meeting affiliation or have other special circumstances, mail this form, complete through line 3, directly to the addresses in the box above.


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